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University Policies

Being familiar with the university policies will help to ensure that you have a successful experience at Hawthorn. Familiarize yourself with the policies below.

Academic Honesty Policy

Plagiarism is the act of using the work of another and representing it as your own. Plagiarism is one of the most serious infractions in an academic setting and subject to disciplinary action. Any work submitted by a student must be the student’s own work. Academic honesty is taken seriously. Proper citations are required for all written assignments. Students should refer to their online instructions and adhere to the American Psychological Association (APA) Guidelines required for their program.

Cheating, plagiarism, and/or other forms of academic dishonesty and/or academically unethical behavior are in conflict with the spirit and intent of higher education. Any member of the institution who believes that a student has engaged in any form of academic dishonesty is required to report the alleged incident to the chief academic officer. Penalties for academic dishonesty may range from a simple warning, through repeating the course, up to and including suspension and/or expulsion.

Acceptable Content and Conduct

The message boards are intended to provide a forum for discussions related to the posted topic. Course-specific message boards are provided primarily for students and faculty actively engaged in the course, but posts from others are welcomed, provided that they remain on topic. Email is provided primarily as a way for all students, faculty, and staff to communicate with respect to assignments, questions on student progress, policy and procedure issues, and other information covered under other University Policies.

As professionals, we expect our users to refrain from posting:

  • personal editorials on others;
  • chain letters;
  • harassing materials;
  • advertisements or other solicitations;
  • personal information about others including names, physical and email addresses, or other contact information.

Admissions & Transfer Credit Policy

Because of state regulatory restrictions, Hawthorn currently does not accept applications from all areas. Please see the admissions page for current states we are accepting enrollments from.

Prospective students are encouraged to review the catalog prior to signing an enrollment agreement.  Students are also encouraged to review the School Performance Fact Sheet, which is available online and must be signed prior to signing an enrollment agreement.

Basic computer proficiency, access to the Internet, and an e-mail account are required. Prospective students must complete and return the online application along with a non-refundable application fee of $60 for programs. There is NO application fee for students taking individual credit-bearing courses as non-matriculating students. Applications will be reviewed and applicants will be contacted via phone and/or email. Please review the specific admission requirements for each program.

Should students experience any difficulty in navigating the University’s online learning management system, technical support is available through Hawthorn’s Help Desk system.

Degree Programs

Master of Science in Health and Nutrition Education (MHNE)
Students with a bachelor’s degree from an appropriately approved school or an accredited institution are invited to apply to the Master of Science in Health and Nutrition Education program. Academic and personal qualifications of prospective students are considered. Hawthorn University will accept a total of seven (7) transfer credits for which a grade of B or better has been earned into the foundation level courses in this program. Only credits earned at an approved or accredited school will be acceptable for transfer.

Master of Science in Holistic Nutrition (MSHN)
Students with a bachelor’s degree from an appropriately approved school or an accredited institution are invited to apply to the Master of Science in Holistic Nutrition program. Academic and personal qualifications of prospective students are considered. Students can transfer a maximum of twelve (12) credits for which a grade of B or better has been earned into the foundation level courses of this master’s program. Only credits earned at an approved or accredited school will be acceptable for transfer.

Doctor of Science in Holistic Nutrition (DSC)
To be considered for admission to the Doctor of Science in Holistic Nutrition program at Hawthorn University, applicants are required to have a baccalaureate degree and a master’s degree from an appropriately approved or accredited postsecondary institution in the field of study or related field and a minimum of two years of work experience in the field or allied field.

Applicants who already hold master’s level or doctoral degrees in other health professions, such as a master’s in nursing, DC, ND, MD, or veterinary medicine, may also apply. Applicants should have already completed prerequisite course work in the following courses: Anatomy and Physiology, Whole Foods Nutrition, Micronutrients, and Macronutrients. All of these courses may be taken through the Hawthorn master’s level curriculum or at an approved or accredited college for transfer credit.

A total of nine (9) credits can be applied to the DSC program if the courses were taken at an appropriately approved or accredited school and are of doctoral level quality equivalent to Hawthorn’s DSC courses. A grade of B or better is required.

Certificate Programs

Hawthorn welcomes students who have graduated from high school or who have earned a GED to be considered for enrollment in any of the certificate programs at Hawthorn. If an applicant has not reached the age of 18, signed written consent for Hawthorn enrollment must be received by the applicant’s legal guardian.

Basic computer proficiency, access to the Internet, and an e-mail account are required. Applicants must complete and return the online application. A non-refundable application fee of $60 will be charged. Applications will be reviewed and applicants will be contacted.

Scientific Foundations of Holistic Nutrition (SFHN)
The SFHN provides a base of knowledge in holistic nutrition and prepares interested students to advance into the Nutrition Consultant certificate program. A total of three (3) credits are transferable into the SFHN program.

Nutrition Consultant (NC)
The Nutrition Consultant (NC) program trains individuals who are motivated to work in the dynamic field of nutrition and natural health to be nutrition consultants. This program, designed for high school graduates or individuals who possess an earned GED, is distinguished by a nurturing relationship with an instructor, who guides and supports learning that is engaging and accessible. A total of nine (9) credits are accepted for transfer into this program.

Holistic Health Certificate (HH)
This twelve (12) credit program introduces students to the basic concepts of health by examining wellness from a holistic perspective. Students are taught how to live healthy lives, manage stress, and understand the benefits of physical activity in addition to learning about complementary and alternative medicine and fitness. Individuals looking for a short and informative program that will enhance their personal life or professional practice will enjoy taking a course in this program or the entire program to earn a certificate. This short program is perfect for individuals with personal health goals. No credits can be transferred into the HH program.

Affiliate Policy

Hawthorn may, from time to time, introduce students to an outside vendor whose course offerings may add to the educational experience received at Hawthorn. Hawthorn enters into a relationship with another person or organization after careful review. Hawthorn does not share personal information with affiliates and discloses affiliate relationships.

Americans with Disabilities Act (ADA)

Under Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Hawthorn University is committed to the premise that all students, including those with disabilities, have equal access to its programs and services, and that the rights of students with disabilities are not denied.
A disability, defined as a “handicap” under Federal law, is any significant disabling condition that interferes with any substantial life activity. Substantial life activities include: the ability to care for oneself, the ability to walk, the ability to hear or see, or any other ability considered to be a major life activity. Examples of disabilities include, but are not limited to: spinal cord injuries, visual impairments, specific learning disabilities, head injuries, hearing impairments, arthritis, cerebral palsy, multiple sclerosis, mental/emotional disabilities, seizure disorders, and communication disorders.

Hawthorn University does not operate separate recruitment, admission, or educational programs designed specifically for students with disabilities. Disclosure of a disability, including self-identification on the admissions application, is entirely voluntary. All applicants are evaluated by the same admissions standards and are governed under a single student code of conduct adopted by the University.

Participation under Section 504 and the ADA is voluntary. In order to qualify for reasonable accommodations from Hawthorn University, a student must self-identify and present up-to-date disability verification from an appropriate, qualified professional. This will consist of documentation describing the nature of the disability, the functional limitations resulting from the disability, and information specific to the accommodations and/or auxiliary aids needed to promote full participation in the educational program. All documentation is regarded with the strictest confidentiality: no information will be shared without permission. Accommodations are not automatic and a student must identify that they are entitled to special services with their instructor(s), who will verify this with the President or his/her designee.

Attendance Policy

Students are strongly encouraged to actively and regularly participate in all instructional activities including readings, forums, submission of written assignments, and participation in the webinars when able. Online courses differ from campus-based instruction and attendance is defined as active participation in the course as indicated above and in the course syllabus. Hawthorn can track online attendance through the submission and completion of assignments and communications with the instructor. When active participation is met with obstacles, students must communicate with the registrar or their instructor for guidance.

Cookie Policy

Hawthorn University uses cookies. We use cookies to personalize content and to analyze our traffic. We also share information about your use of our site with our analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services.

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Copyright Infringement Policy

Copyright infringement is defined as the act of implementing one or more of the exclusive rights granted to the copyright owner, without permission or legal authority, under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context downloading or uploading substantial parts of a copyrighted work, without authority constitutes an infringement. File sharing is defined as utilizing compatible software for the purpose of connecting and accessing digital files from the hard drives of others. Copyrighted works may be in digital form including movies, videos, photographs, etc. As a user of Hawthorn’s network, it is prudent to ensure that downloaded files are not the copyrighted works of others and the transfer and distribution of these works without authorization of the copyright holder is prohibited and illegal.

Copyright infringement may include civil and criminal penalties. Additional information about these penalties and other information about copyright infringement can be found at

The Copyright Policy at Hawthorn University requires its faculty, staff, and students to comply with the United States Copyright Act – The purpose of this policy is to assure that intellectual property rights of the creators of original works are protected and to protect the University, its employees, and students from sanctions and penalties, occasioned by copyright violators.

Hawthorn University program catalogs, lesson materials, curriculum, handbooks, and all other materials, whether online or printed, and the online platform and content, are subject to copyright and intellectual property protection. Unauthorized use is strictly prohibited and subject to disciplinary proceedings and including legal action.

Hawthorn University owns all copyright materials provided in conjunction with enrollment and coursework. No portion of the materials may be copied or otherwise duplicated, nor may the materials be distributed or transferred to any other person or entity. The materials are for the use of the individual student. Any other use of the materials violates the enrollment.

Extension Policy

Temporary Change in Extension Policy

As of March 23, 2020, Hawthorn temporarily increased the number of extensions for submission of coursework without charge. Students may now take two 14-day extensions at no cost. This will assist all students who may be first line responders or experiencing financial hardships during the pandemic. Additional extensions after the second one are subject to the fee.

Hawthorn reserves the right to change this policy at any time.

Students may request a one-time extension for fourteen (14) days in any course (except orientation (O101) if circumstances prevent them from completing and submitting their final assignment by the due date. An extension must be requested on or before the actual due date for the course. Students who request an extension will be given an Incomplete “I” grade which will be changed to the earned letter grade upon submission of their work. If assignments are not received on or before the extension due date, additional extensions of fourteen (14) days may be requested and an extension fee of $60 will apply for each extension. If, at the end of the last approved extension students have not completed the course, they will receive the appropriate grade for the number of assignments completed. Students who require more time may wish to consider taking a Leave of Absence.

An extension is not granted for an individual assignment. Students who are unable to submit an individual assignment due to emergencies or unavoidable life factors must contact their instructor or the director of student management to receive permission for extra time. Keeping open lines of communication with an instructor is important and supportive in an online environment. Midterm and Final Examinations do not qualify for an extension.

Thesis/Dissertation Course

Completion of a thesis or dissertation is a requirement in the MSHN, MHNE, and DSC programs. In the event that students are unable to complete their thesis or complete and defend their dissertation at the conclusion of the course, they must register for Thesis Continuation or Dissertation Continuation courses up to the time they have completed their thesis or dissertation. A grade of PR (In Progress) will appear on the students’ transcript for Thesis Continuation and Dissertation Continuation courses but will not be calculated in the final GPA. Upon completion and approval, the final earned grade will be recorded on the students’ transcript. Enrollment must be continuous as a candidate for a degree must be enrolled during the semester in which the degree is conferred.

Maintaining Matriculation During Thesis or Dissertation Course

Students are required to maintain an active enrolled status until they have successfully completed all the requirements of their program. Enrollment must be continuous as a candidate for a degree must be enrolled during the term in which the degree is conferred. Students who are not able to complete their thesis or dissertation requirement in the allotted time must register for a continuation course to maintain matriculation. The tuition for each continuation course will be one-half (1/2) the cost of the course. Additional information is provided in the Thesis or Dissertation course specific to each program.

Family Education Right and Privacy Act (FERPA)

The purpose of the Federal Educational Rights and Privacy Act of 1974 is to protect the privacy of information concerning individual students by placing restrictions on the disclosure of information contained in a student’s University records. In order for Hawthorn University to honor a verbal or written request for non-directory information by anyone other than an individual student, a signed authorization must be on file.
Hawthorn University has defined directory information as any or all of the following:

  • Name
  • Address
  • Phone number and email address
  • Dates of attendance
  • Degree(s) awarded

Grading Policies

Grading Policies
Graduate letter grades are determined by the following scale:

Grade Scale 2017

Grade Point Average
Students in a graduate program must maintain a grade point average (GPA) of 3.0 or above to graduate. The registrar calculates grade point averages according to the point values in the grading scale. A grade of W (Withdraw) does not calculate into the GPA. Withdrawals, however, may be counted toward credits attempted for academic progress requirements.

Students who deserve recognition for excellence in academic performance will be identified at graduation with the following designations:
Summa Cum Laude    3.90 – 4.00
Magna Cum Laude    3.80 – 3.89
Cum Laude    3.70 – 3.79

Incomplete grades are not calculated in the GPA. Receiving an “I” grade will NOT prevent the student from selecting additional courses and working on all enrolled courses simultaneously.

Grade Challenge
There are only two circumstances when a grade may be changed: a) an instructor discovers a calculation error, or b) a student challenges a grade and presents significant evidence to substantiate his/her claim of an error or discrepancy. If a student feels that he/she has received an incorrect grade, the student may submit a Grade Challenge form to his/her instructor. If approved, the instructor will forward the form to the registrar who will file the form and change the grade. All requests for grade changes must be filed within thirty (30) calendar days of the posting of the grade. The form needed to challenge a grade is located on the student portal.

If a student is not satisfied with the outcome, the student has the right to petition the education director, who will review the protest. Should the decision result in a change of grade, the education director will notify the concerned parties of the decision. If the outcome is not acceptable to the student, all documentation will be forwarded to the chief academic officer, who will make the final decision.

Proctored Exam Policy
Hawthorn University requires that students verify their identity by displaying their driver’s license or another form of photo ID to their online proctor. The head shot, also required with the application is used by the proctor to confirm identity. Students’ login and password are also intended to provide the student with secure access to course materials. Some Hawthorn courses also require the use of a proctor for exams. If a proctored exam is required, it will be clearly indicated on the course syllabus. This requirement provides a second level of student identity verification. Additionally, an instructor who uses web conferencing technology may require students to use Skype and a webcam during conferencing exams as another means of student identity verification through voice, visual, and ID recognition.

Students meet with their instructor or designated individual in administration via a Skype video conference call for the required examination. Proctoring information can be found in the “Proctoring Exam Guide” on the student portal.

Information Gathering

We use student IP addresses to help diagnose problems with our server and to administer our website by identifying the parts of our site that are most heavily used. We do not link IP addresses to anything personally identifiable. This means that user sessions will be tracked, but the users will remain anonymous.

Leave of Absence (LOA) Policy

Hawthorn University is aware that there are situations when a student may wish to interrupt his or her course of study. The University is committed to reasonable evaluation and responsible handling of such cases. A student may not be on a leave for more than 180 days in a calendar year.

There are two types of LOAs:

  • Personal Leave of Absence (LOA)
  • Medical Leave of Absence (MLOA)

A personal leave may include travel, increased work responsibilities, jury duty for a sustained period, a family crisis, or a need to redirect oneself towards desired goals.

A medical leave may include surgery, pregnancy, illness, rehabilitation, and other health-related issues. Documentation for an MLOA must be submitted with the application when the leave is requested.
Students who require a leave from the University should attempt to complete their current course to avoid having to repeat it and pay additional tuition. Once the course is complete, students should fill out and submit the appropriate Leave of Absence form, located on the student website, and send it to the registrar.
Students may request a three (3) month personal Leave of Absence. No more than three personal LOAs may be requested in a program.

A Medical Leave of Absence may be considered for a six (6) month period.

If a second leave is required, students must check in prior to the expiration date of the LOA to ensure that their absence from the University does not exceed 180 days. Failure to do so may result in the dismissal of the student. Students returning from a Leave of Absence should request written reinstatement from the registrar. A Reinstatement Form can be found on the student website. A reinstatement fee of $100 will be charged. Students are expected to request and pay for their next course as soon as possible.

Should it be necessary for a student to take a LOA at any time prior to the completion of their course, the student must withdraw from the course prior to requesting a LOA or MLOA. If applicable, a refund will be mailed to the student. When the student is ready to return, a request for reinstatement must be made on the student portal. The fee for reinstatement is $100. Failure to return from an approved leave will result in the student’s dismissal from the University.

The University reserves the right to limit access to any and all of its proprietary materials to students on an official Leave of Absence.

Non–Discrimination Policy

Hawthorn University is a private, not-for-profit institution that does not discriminate in any of its programs, procedures, or practices against any person for any reason, including race, sex, color, national origin, creed, sexual orientation, age, political affiliation, marital status, veteran status, status as a disabled veteran or veteran of the Vietnam era, status as a victim or perceived victim of domestic or sexual violence, mental, medical or physical disability or any other factor unrelated to professional qualifications. This policy, effective January 1, 2008, is applicable to all faculty, professional support staff, operating staff, and students without regard to geographical location. The University reasonably accommodates qualified individuals with disabilities under the law.

Philosophy and Policy on Individual Protections

All students, faculty, and staff have freely associated themselves with Hawthorn University and in so doing have affirmed their commitment to a culture of mutual tolerance and respect. Physical restriction, coercion, or intimidation directed towards or by any member of the community is contrary to Hawthorn’s basic principles. It is also a violation of these principles for any instructor, administrator, or student to impede, prevent or otherwise interfere with the orderly conduct of an institutional function or activity.

Information about student views, beliefs, personal health matters, and political associations which are revealed as a result of or arising out of any discussions by instructors, advisors, and/or other counselors should be considered confidential, and are covered under the Disclosure of Educational Records statement.
Protection against the improper disclosure of such information is a serious professional obligation. Judgments of ability and character may be provided under appropriate circumstances, normally with the knowledge or consent of the student, and when properly documented and filed as part of the permanent records of the institution.

Violations of this policy are brought to the attention of the School Director who will follow up on the inquiry within seven (7) calendar days. An incident report is generated and all communications pertinent to the matter are recorded. All incident reports must conclude in a final resolution and include appropriate acknowledgments by all interested parties.

Privacy Policy

This privacy policy sets out how the Hawthorn University uses and protects any information that you give Hawthorn University when you use this website.

Hawthorn University is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Hawthorn University may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from January 1, 2006.

What we collect

We may collect the following information in order to provide information or services to you when using our website information request forms, subscriptions to newsletters, or contacting our customer service representatives by phone. We only collect personally identifiable information that you submit voluntarily:

  • name and job title
  • contact information including email address and telephone
  • demographic information such as postcode, mailing addresses, preferences and interests
  • other information relevant to customer surveys and/or offers

What we do with the information we gather

Hawthorn University collects personal information only with the express consent of the user when they request information from our organization. This information is only used when communicating with users as per their indicated preferences and as needed for service-related communications. We may use the information you provide for:

  • Internal record keeping.
  • to improve our products and services.
  • to send promotional communication about special offers or other information which we think you may find interesting using the email address which you have provided.
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail.
  • We may use the information to customize the website according to your interests.

Opting Out

Hawthorn University provides users with the ability to opt out from communications from any of our newsletters. An opt-out option will either appear at the bottom of a newsletter received by email, or users can reply directly to the emailed newsletter and request removal from that correspondence.


We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Reasonable Accommodations

Reasonable accommodations are defined by Hawthorn University as those that: do not compromise the integrity of the curriculum; do not impose an unreasonable financial or administrative burden upon the University; are within the boundaries of University control.

Some book publishers offer large print, Braille, and/or electronic versions of their books. Students needing such special volumes are encouraged to contact the publisher or their designated representative ahead of time to arrange for these to be delivered and agree to follow all of the copyright terms and conditions as per the publisher. Some publishers indicate that turn around time for such special items is between 4 to 6 weeks.


This site has security measures in place to protect the loss, misuse, and alteration of the information under our control.

Sexual Harassment Policy

Hawthorn University is committed to creating and maintaining an environment in which students, faculty, and staff can work together in an atmosphere free of all forms of harassment, exploitation, or intimidation.
Specifically, everyone associated with the University should be aware that Hawthorn is strongly opposed to sexual harassment and that such behavior is prohibited both by federal and state law. It is the intention of Hawthorn University to take whatever action may be needed to correct, and, if necessary, discipline behavior that violates this policy. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when submission to or rejection of such conduct is made implicitly or explicitly a term or condition of instruction, employment, or participation in a Hawthorn activity; submission or rejection of such conduct by an individual is used as a basis for evaluation in making academic or personnel decisions affecting an individual; such verbal or physical conduct has the effect of unreasonably interfering with an individuals’ work or academic performance, by creating an intimidating, hostile, or offensive environment. The School Director will receive and work to resolve incidents involving sexual harassment. The President will review all reports and is the final authority on issues of sexual harassment.

Stop Out Policy – Break Between Courses

Temporary Change in Stop Out Policy

As of May 5, 2020, Hawthorn’s policy allowed a break of ten (10) days between courses. Due to the pandemic, students may now take two ten (10) day stop outs for a total of 20 days at no charge. If additional stop out time is needed, (after the 20 days) a late registration fee of $35.00 will be required for each additional stop-out period of 10 days.

Hawthorn reserves the right to change this policy at any time.  

If more than 40 days is required, students should consider a Leave of Absence if eligible, to avoid being placed on probation or withdrawn from the University. Hawthorn values students and will assist students to find their path towards graduation. Communicate with the registrar as soon as possible to help you make the best decision on how to move forward.

In order to maximize the quality of the learning experience offered at Hawthorn and maintain the quality of our academic program and the success of our students, Hawthorn has adopted the following break between courses policy:

  • A Hawthorn student will be allowed a break for a period of ten (10) days between courses. The break between courses begins on the day students receive their final graded assignment. Students do not have to wait for a conference (if required) or for the course to be finalized.
  • Students who do not request and pay for the subsequent course within 10 days of receiving their final graded assignment and who wish to register for their next course after the allowed break will be subject to a $35 late registration fee. If more time is needed, each additional 10 days will add $35 to the total cost incurred for late registration.
  • Students who do not register for a subsequent course within the break and who do not request additional time may wish to consider a Leave of Absence;
  • Failure to communicate intentions to a member of Hawthorn’s administration may result in the student being withdrawn from the University.

Use of Information

The Hawthorn University IT staff uses the information gathered above to tailor site content to user needs, and to generate aggregate statistical reports. At no time do we disclose site usage by individual IP addresses. Web server logs are retained on a temporary basis and then deleted completely from our systems.

Satisfactory Academic Progress (SAP)

Addition to Probation Policy effective 6/2/20

All enrolled students who do not meet academic or rate of progress standards or meet requirements for continuing enrollment (over 40 days on a stop out) may be placed on probation for six months. Students unable to return after 40 days will stop incurring fees and also be placed on probation. If they wish to return to an active status, they will incur a reinstatement fee of $100 and submit a written document indicating their ability to return and be successful. If no contact is made by the student after six months, the student will be dismissed.

All students must maintain satisfactory progress towards the completion of their program. Satisfactory Academic Progress (SAP) is reviewed quarterly.
To maintain satisfactory academic progress, all students must meet the following requirements:

  • Certificate students must maintain a minimum cumulative grade point average (GPA) of 2.0 or higher.
  • Graduate students must maintain a minimum cumulative GPA of 3.0 or higher.
  • All students must achieve progress toward graduation and complete a certificate or degree program within the maximum time frame allowed for the program.
  • Graduate student’s attempted hours may not exceed 150% of the published length of the program.

Programs are divided up into evaluation periods. An evaluation period is a period between two consecutive evaluation points. To be considered as making satisfactory academic progress students must complete a minimum number of credits hours and achieve a minimum GPA at the end of each evaluation period according to the requirements below. Students who fail to meet SAP will be placed on probation.

MSHN Degree Program
Evaluation Points

15 months


30 months


45 months


60 months

Minimum GPA 2.7  2.8 2.9  3.0
Minimum Credits Completed 0 – 15 16 – 30 31 – 45 46 – 60
MHNE Degree Program
Evaluation Points

8 months


16 months


24 months


32 months

Minimum GPA 2.7  2.8 2.9  3.0
Minimum Credits Completed 0 – 9 10 – 18 19 – 27 28 – 36
NC Certificate
Evaluation Points

12 months


24 months


36 months


48 months

Minimum GPA 1.7 1.8 1.9 2.0
Minimum Credits Completed 0 – 12 13 – 24 25 – 36 37 – 48
SFHN Certificate Program
Evaluation Points

6 months


12 months


18 months


24 months

Minimum GPA 1.7 1.8 1.9 2.0
Minimum Credits Completed 0 – 6 7 – 12 13 – 18 19 – 24
HH Certificate Program
Evaluation Points

2.75 months


5.5 months


8.25 months


11 months

Minimum GPA 1.7 1.8 1.9 2.0
Minimum Credits Completed 0 – 3 4 – 6 7 – 9 10 – 12
DSC Degree Program
Evaluation Points

16.8 months


33.5 months


50 months


67 months

Minimum GPA 2.7 2.8 2.9 3.0
Minimum Credits Completed 0 – 15 16 – 30 31 – 45 46 – 60

Students placed on probation due to insufficient academic progress will be allowed to continue in the University for an additional six (6) months. Students on probation will receive a warning letter with detailed plans on how to proceed in order to be removed from probation and continue at the University.

During the probationary period, students must demonstrate that they are able to meet the required standard. Students who do not meet the minimum standards during the probationary period will be dismissed from the University at the end of the probationary period. Should a student be dismissed as a result of not maintaining SAP, he/she may petition the University to return after a period of one year has passed and must demonstrate their ability to succeed upon reinstatement. A Probation Reinstatement Fee of $100 will be incurred.

Any student that is on Academic Probation will not be permitted to transfer to another program. Once a student is no longer on probation, then a program transfer will be allowed.

All courses attempted, including any repeated, incomplete courses or withdrawals recorded on the University academic record at the time progress is checked, are considered in determining if the student has completed the required percentage attempted credit hours and/or if the student exceeded the maximum number of credit hours for degree completion. Transfer credits from another institution that are accepted toward the student’s educational program count as both attempted and completed hours.

The following grades indicate successful completion of a course: A, A-, B, B+, B-, C, C+, C-, D, D+, P, and TC. Students who receive PR grades are considered to be making progress for that course.


By enrolling in or otherwise affiliating with Hawthorn University, all system users agree to the terms and conditions summarized throughout this website and in the dropdown menu on this page. Hawthorn University’s website contains links to other independently run websites outside the Hawthorn University domain. Hawthorn University is not responsible for the privacy practices or the content of such websites.

University Policies are subject to revision and change. The President/ Chief Academic Officer and the Executive Vice President of Hawthorn University will use their authority to grant exceptions to the policies of the institution in extraordinary circumstances when it is determined to be in the best interest of the school and its students.

Contacting Hawthorn University

If you have any questions about this privacy statement, the practices of this site, or your dealings with this site, please contact us:

Hawthorn University
475 Hungry Gulch Road, Suite C
PO Box 275
Whitethorn, CA 95589

or email our Help Desk.